Sistava

AI Bookkeeping | Tax-Ready Books Without the Stress

Your First AI Hire

Tax season without the all-nighters or the shoebox of receipts

Your Employee categorizes every expense, chases missing receipts, and keeps your books accountant-ready year-round. Built for solo founders who would rather do almost anything than reconcile transactions on a Sunday night. The numbers stay clean as you go, so April never turns into a panic. Connect your bank, your card, and your accounting tool, and your Employee watches every transaction as it lands. Each charge is categorized, matched to a receipt if one exists, and flagged for you only if something looks off. Vendors get polite reminders for missing invoices so your records stay complete. When tax time comes, your accountant gets a clean export instead of a frantic message asking what a transaction was for. Quarterly estimates, profit and loss snapshots, and runway calculations are always one question away. Your finances stop being the thing you avoid and become a quiet background system that just works.

Benefits

How It Works

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At a Glance

99%
Auto-categorized
0
Sunday reconciliation nights
5 min
Monthly close
1 click
Tax-ready export

The Sunday-night reconciliation ritual ends

Most solo founders end up doing books in late-night batches every few months because the daily discipline never sticks. By the time you sit down, there are four hundred transactions, none of the receipts are filed, and half the vendor names are cryptic. The night turns into four hours of frustration. Your Employee removes the batch entirely. Every transaction is handled the day it lands, every receipt is chased the moment it is missing, and the books are always current. The Sunday-night ritual goes away because there is nothing left to catch up on.

Tax season as a non-event

For most founders, March and April are dread. The shoebox comes out, the accountant emails pile up, and a week disappears to reconstructing a year of finances from memory. With clean books year-round, tax season becomes a fifteen-minute handoff. Your accountant pulls the export, asks one or two clarifying questions, and files. The mental weight of approaching deadlines disappears because the work is already done. That alone is worth more than the cost of the system to most founders we talk to.

Numbers you can finally use to decide

When books are messy, you cannot trust the numbers, so you stop looking. When books are clean, you start asking real questions: am I profitable on this client, what is my actual runway, can I afford to take next month off, is this software subscription worth keeping. Your Employee surfaces these answers on demand and proactively when something changes. The finance function stops being a tax compliance chore and starts being a decision-making tool, which is what it should have been all along.

FAQ

Does this replace my accountant?

No. It makes your accountant cheaper and faster by handing them clean books instead of a mess. They focus on tax strategy and filings, while your Employee handles the daily and monthly bookkeeping work that used to fill their time.

What if a transaction is miscategorized?

Tell your Employee in plain language and it learns instantly. Future transactions of the same type are categorized correctly, and you can also set rules upfront for vendors you use often.

How does receipt chasing work?

When a charge appears without a matching receipt, your Employee emails the vendor a polite request, attaches the transaction details, and follows up if needed. Receipts that arrive get filed against the right transaction automatically.

Can it handle multiple businesses?

Yes. Connect each set of accounts and your Employee keeps the books separate per entity. Tax exports, profit reports, and runway calculations all run per business with no commingling.

What about quarterly estimated taxes?

Your Employee tracks income and deductible expenses as they happen and gives you a recommended setaside number every quarter. The math accounts for your filing situation so you never get surprised by an underpayment penalty.