Sistava

AI Email Management Assistant | Auto-Triage and Draft Replies

Personal Assistant

Triage, draft, follow up, and flag priority messages automatically

Your AI assistant reads every incoming email, categorizes it by urgency and topic, and surfaces only what needs your attention. Newsletters, notifications, and low-priority threads are organized silently. Important messages get flagged the moment they arrive. Drafting replies takes seconds instead of minutes. Your assistant writes contextual responses based on the thread history, your tone, and the relationship. You review, tweak if needed, and send. Follow-ups are tracked automatically so nothing slips through. Missed follow-ups cost relationships and revenue. Your AI assistant monitors every open thread, reminds you when a reply is overdue, and can send gentle nudges on your behalf when deadlines approach.

Benefits

How It Works

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At a Glance

2+ hrs
Saved daily on email
95%
Emails triaged without you
< 30 sec
Average draft reply time
0
Missed follow-ups

Triage That Understands Context

Your assistant does not just sort by sender or keyword. It reads the full thread, understands the relationship, and assesses urgency based on content. A message from a client about a deadline gets flagged differently than a newsletter from the same domain. Over time, the triage accuracy improves as the assistant learns which messages you act on and which you ignore.

Draft Replies That Sound Like You

Generic auto-replies damage relationships. Your assistant writes drafts that match your voice: the way you open emails, how formal you are with different contacts, whether you use bullet points or paragraphs. The drafts reference specific details from the thread so they read as personal responses, not templates.

Follow-Up Tracking That Never Drops the Ball

Every open thread is monitored. If you sent a proposal three days ago and have not heard back, your assistant flags it. If a deadline is approaching and the other party has not confirmed, your assistant can send a gentle reminder. You choose the rules: how long to wait, what tone to use, and which threads to track.

FAQ

Will my assistant send emails without my approval?

Not unless you allow it. By default, your assistant drafts replies for your review. You can enable auto-send for specific categories like scheduling confirmations or low-priority acknowledgments.

How does it learn my writing style?

Your assistant studies your sent emails to learn your tone, vocabulary, and formatting preferences. After a few days of feedback on drafts, the output closely matches how you write.

Can it handle multiple email accounts?

Yes. Connect your work and personal accounts. Your assistant triages both inboxes and keeps context separate. Priority rules can differ per account.

What about sensitive or confidential emails?

Your email data is encrypted at rest and in transit. Your assistant processes emails within your workspace only. Email content is never used to train AI models or shared with other users.

Does it work with email labels and folders I already have?

Yes. Your assistant respects your existing folder structure and labels. It adds categorization on top of what you already have, not instead of it.