Sistava

AI Inbox Zero and Drafting | Executive Email on Autopilot

AI Executive Assistant

Triage your inbox and draft replies in your voice

Inbox Zero and Drafting gives executives a Hire who reads every incoming email, sorts it by urgency, and writes ready-to-send replies in the leader voice. It serves founders, partners, and senior leaders who lose hours each week to inbox triage. You walk into your day with an empty inbox and a folder of drafts that need only a one-click send. Your Employee learns your writing style from past sent mail, then drafts responses that sound like you, not a template. It flags messages that need your judgment, archives noise, and groups related threads so you act on a topic once, not five times. You spend minutes on email instead of hours. It runs continuously through the day, so the inbox never piles up between meetings. New messages get triaged within minutes of arrival, drafts wait in your queue, and urgent items surface as Slack pings. Evenings and weekends stay clear because triage keeps happening.

Benefits

How It Works

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At a Glance

< 10 min
To clear inbox daily
80%
Of replies pre-drafted
24/7
Triage running
95%
Voice match accuracy

Drafts that sound like you

Generic email assistants produce stiff template replies that everyone can spot. Your Employee studies your past sent mail, your sign-offs, your common phrases, and your level of formality with each contact. The drafts it writes match how you would actually reply, including the warmth you use with long-time partners and the brevity you use with internal teams. As you edit, it learns the corrections so the next batch needs even less polishing. The voice gets sharper week after week.

Triage that protects your focus

A senior leader receives hundreds of messages a day, and only a handful truly need them. Your Employee classifies every incoming mail by urgency, topic, and required action. Newsletters and FYI CCs get archived, routine confirmations get auto-replied, and items that need your judgment surface clearly. You stop scrolling past noise to find the three messages that matter, because the inbox you open already shows only those three at the top.

Always on, between meetings and overnight

Email piles up while you are in back-to-back meetings or asleep. Your Employee triages and drafts continuously, so when you finish a meeting and check your phone, the inbox is already sorted and the drafts are already written. Overnight messages from international partners land triaged by morning. You walk into your day with a clean queue instead of an hour of catch-up, and you keep your evenings for actual rest.

FAQ

How does it learn my voice?

Your Employee reads your past sent messages on hire, picks up your tone, sign-off style, and common phrasings, then improves as you edit drafts so the next reply sounds even more like you.

Will it send mail without my approval?

No. By default every reply is saved as a draft and waits for your one-click send. You can grant auto-send for specific low-stakes categories like meeting confirmations if you want.

What about confidential email?

You mark sensitive senders or labels as do-not-touch and your Employee skips them entirely. All mail stays in your inbox, your Employee never forwards or stores message content outside your account.

Can it handle multiple inboxes?

Yes. Your Employee can triage a personal Gmail and a Google Workspace executive inbox in parallel, and route each one with its own Duty, voice profile, and VIP list.

How does it know what is urgent?

Your Employee combines your VIP list, sender history, subject keywords, and message tone to score urgency. Items from board members or active deals jump the queue, newsletters and CCs go to a digest.