# AI Email Management for Executives

_Every message read, classified, and drafted in your tone before you open the lid._

Bob is your AI Executive Assistant on [Sistava](/en).

Email is the second job nobody hired you for. Bob takes that second job. Every message that lands gets read on arrival, sorted against your priorities, and drafted in your voice if it needs a reply.

You open the inbox to a queue of ready-to-send drafts and a pile already filed. The threads that genuinely need you sit at the top with full context attached. The rest is gone, archived, or routed to the right person.

Mail reaches him three ways, and the difference matters. He has his own work address from day one, so you can CC him on a thread without handing over an account. You can forward individual messages. Or you connect your own Gmail or Outlook, which is what lets him work the whole inbox and reply as you rather than as himself.

What you hand over is the priorities: who is a VIP, what counts as urgent, which topics never get an automated reply. What he works out on his own is everything else. Which sender is recurring, which thread is still open, which request has been sitting unanswered for four days, and which one message in two hundred was the one that mattered.

Sending is a boundary, not a setting he can talk his way past. Anything that leaves your account raises a sign-off card that you answer, so a draft written in your voice is still a draft until you say yes. Every action he did take is listed in the activity timeline, openable one by one.

The thing worth checking is tone on a first contact. He matches your voice from your own past replies, which works well for people you have written to before and less well for someone you have never met. Two words of editing on those is faster than briefing him on the relationship in advance.

## What you get

- Drafts written in your voice, not a generic template.
- VIP threads from board, investors, and key clients bubble up first.
- Escalation rules for legal, HR, and confidential topics.
- Read-only mode while you build trust, write access when you grant it.

## How it works

1. **Reads and sorts on arrival:** Every new message classified within seconds. VIPs surface, newsletters get filed, threads ranked by urgency and project.
2. **Drafts replies in your voice:** Pulls past threads to match your tone, length, and signoff. Drafts wait in your inbox for a one-tap approval.
3. **Files, archives, or escalates:** Receipts go to the receipt folder, status updates to project channels, anything sensitive holds for your direct review.
4. **Turns commitments into tracked work:** A promise made in a reply, a deadline buried in a thread, a document someone is waiting on: each becomes an item with a date rather than a thing you hope to remember.
5. **Reports back in one read:** What he filed, what is drafted, what needs you and why. In the workspace, in Slack, or in your inbox from his own address.

## FAQ

### Will Bob actually send email on my behalf?

Only if you grant send permission. Default mode is draft-only, drafts wait in your inbox for a one-tap approval. You can grant auto-send for specific senders (your own team) and keep the rest manual.

### Can he learn my writing style?

Yes. He reads your past replies in connected threads and matches your tone, length, and signoff. The match gets closer the more you use him.

### What about confidential or sensitive threads?

You set sensitivity rules by sender, keyword, or thread label. Anything matching stays in draft and waits for your direct review. Legal, HR, and board threads default to manual.

### Do I have to connect my mailbox to start?

No. He has his own address, so the low-commitment start is to CC him on the threads you want handled and see how he does. Connecting Gmail or Outlook is the upgrade: it lets him work the full inbox and reply under your name.

### Does he work the inbox when I am not asking?

Yes, if you put an inbox pass on a routine. It runs on the cadence you set, each run is logged with what it produced, and he can message you first when something in the mail should not wait for the next pass.

### Where do I audit what he did?

The activity timeline lists every action with the detail behind it, so you can see which message was archived and why. Combined with a drafts-only default, that means nothing irreversible happened without your tap.

## Related

- [Defend the Calendar Before It Disappears.](/en/agents/executive-assistant/calendar-management)
- [Your Morning, in One Brief.](/en/agents/executive-assistant/daily-briefings)
- [Nothing Promised Goes Missing.](/en/agents/executive-assistant/daily-follow-ups)