# AI Calendar Management for Executives

_Focus blocks held, conflicts resolved, meetings negotiated before they hit your week._

Bob is your AI Executive Assistant on [Sistava](/en).

A calendar without a defender turns into someone else's to-do list. Bob defends it. Focus blocks stay protected, double-bookings are caught the moment they form, and new requests are negotiated against your real priorities.

Working hours are enforced. Travel time inserted automatically. Recurring meetings audited for relevance. The calendar you wake up to actually matches the week you planned to have.

The work is real rather than advisory. He books and moves actual events on your connected Google Calendar, sends the invite, and runs the back and forth with the other side until a time lands. Google Meet, Zoom, Microsoft Teams, and Calendly all connect, so a confirmed slot arrives with the link already attached.

Working hours are a first-class setting rather than a note in a prompt. You define when he is active and how often he checks his board, and the calendar rules follow from that, so "no meetings before nine" is something the system holds rather than something he has to remember.

What you give him once is the shape of your week: the deep-work windows, the days that stay clear, the people who can always get a slot. He keeps a notes file he reloads before every task, so those rules survive across months without being restated.

The line where he stops is worth knowing. Booking inside your rules he just does. Anything that reorganises someone else's day, moving a meeting with an external party, cancelling something a team has prepared for, comes back as a sign-off card first, because the cost of that decision lands on a person who did not ask for it.

## What you get

- Working hours and focus blocks enforced without you policing them.
- Travel time, prep time, and buffer auto-inserted around every meeting.
- Conflicts spotted in seconds and resolved with proposed alternatives.
- Recurring drag flagged for cancellation when it stops earning its slot.

## How it works

1. **Holds focus blocks daily:** Your stated deep-work windows are blocked, declined against, and only released when you approve.
2. **Resolves conflicts as they appear:** New invite collides with a focus block? Bob proposes the next valid slot directly to the requester.
3. **Negotiates new meetings inside your rules:** Requester gets back-and-forth handled by Bob until a slot lands inside your working hours and prep buffer.
4. **Works the reschedules out of your inbox:** Most calendar chaos arrives as mail rather than as an invite. He reads the thread, works out what moved, and fixes the calendar rather than telling you about it.
5. **Escalates the ones that are yours:** A clash between two things that both matter is not his call. You get the conflict, the options, and his recommendation, so the decision takes one line.

## FAQ

### Can Bob book meetings without asking me?

Inside your working hours and against your stated rules, yes. Outside them, he proposes and waits for your approval.

### How does he handle recurring meetings?

He audits recurrences quarterly. Meetings with low attendance, no agenda, or repeated cancellations get flagged for you to drop.

### Does he sync across my work and personal calendars?

Yes, with whatever calendars you connect. Personal events stay private but block work invites from landing on top.

### Which calendar and meeting tools does he connect to?

Google Calendar for the schedule, plus Google Meet, Zoom, Microsoft Teams, and Calendly for the meeting itself, and Gmail or Outlook for the mail where most reschedules actually arrive. Anything else you use can be added from the app catalog.

### How do working hours actually work?

They are set on him, not just described to him. You define when he is active and how often he checks his board, and the scheduling rules follow from that, which is why "nothing before nine" holds in month six the same as in week one.

### What does he need from me to start?

A connected calendar and the three or four rules that actually matter to you. He infers the rest from how your week already looks, and asks rather than guesses when a rule would change something that involves other people.

## Related

- [Walk In Knowing Everything.](/en/agents/executive-assistant/meeting-prep)
- [One Place for Everything Due.](/en/agents/executive-assistant/reminders)
- [Your Morning, in One Brief.](/en/agents/executive-assistant/daily-briefings)